Run your care agency’s workforce in one calm place
Rota scheduling, one-tap shift claiming, automatic DBS and compliance gating, plus timesheets and invoicing — everything from the first shift posted to the final invoice sent.
Flat monthly pricing — never per-user billing.
This week
Riverside Care · Ward 4
Amara O. · RGN
Tue · 07:00–15:00
Daniel K. · HCA
Tue · 14:00–22:00
Sofia P. · HCA
Wed · 07:00–15:00
Open shift
Night · 22:00–07:00
Broadcast to 14 matching staff
Shift filled
Auto-matched and claimed in 8s
Jon M. · HCA
DBS ✓ · Training ✓
Illustrated preview — your agency branding appears here on live plans.
60s
Average time to fill an open shift
100%
Audit-ready compliance, enforced automatically
80%
Less weekly admin on timesheets and invoicing
£0
Per-user fees — one flat monthly price
See it in action
Watch an emergency shift get posted and claimed in under a minute.
90-second demo video goes here
Replace this block with the embedded video
Everything you need to run your workforce
From the first shift posted to the final invoice sent, CareShift quietly handles the busywork — so you can focus on your people.
Scheduling
Build rotas in minutes, not hours
Drag and drop a full week from reusable templates, then publish it to every worker in one click. Staff set their availability and pick up open shifts themselves — no more rebuilding the rota every Sunday night.
Mon
Tue
Wed
Thu
07–15
14–22
tap to fill
07–15
Week 29 rota ready
Publish to 14 staffShift claiming
Open shifts fill themselves
Broadcast an open or emergency shift to matching workers and let them claim it with one tap on their phone. Database-level locking means a shift can never be double-booked — once it's claimed, it's gone.
Night shift · 22:00–07:00
BroadcastingSent to 14 matching staff · Riverside Care
Shift filled — no phone calls needed
Compliance
Expired documents can't slip through
DBS checks, right-to-work documents and training certificates live against every worker with automatic expiry tracking. Shifts are gated: anyone non-compliant simply cannot be booked — so you're always audit-ready.
DBS check
Renews Mar 2027
Right to work
Verified
Moving & handling
Expired 2 days ago
Shift booking blocked until training is renewed
Time & attendance
Accurate hours, zero retyping
Workers clock in from site with GPS location verification. Timesheets build themselves from actual clock-ins — spot lateness and no-shows before they cost you, and approve hours in one pass.
Clocked in · 06:42
Riverside Care · location verified
37.5h
This week
3
Shifts
0
No-shows
Invoicing
Approved hours become invoices
Once hours are approved, they flow straight into accurate, branded client invoices and payroll-ready exports — with per-client and per-shift rate cards. No exports, no spreadsheets, no double entry.
Shift done
8.0h approved
Invoice
#GS-1042
Total
£4,820.00
One flow — shift to invoice, nothing retyped
Worker app
An app your team will actually use
Rotas, availability, shift swaps and compliance documents — all in a clean mobile portal your workers open every day. If they can use WhatsApp, they can use CareShift.
Good morning
Priya N. · HCA
Mon · Day
07:00–15:00 · Ward 4
Wed · Night
22:00–07:00 · Ward 2
Fri · Day
08:00–16:00 · New offer
Why agencies switch
See how CareShift compares to the patchwork of spreadsheets, group chats and per-user tools most agencies still rely on.
| Capability | CareShift | Spreadsheets + WhatsApp | Per-user tools |
|---|---|---|---|
| Rota builder | Drag-and-drop, templates | Manual cells | Yes |
| One-click publish to staff | Yes | No | Yes |
| Self-service shift swaps | Yes | No | Partial |
| Compliance gating + expiry alerts | Yes | No | Partial |
| Timesheet-to-invoice in one flow | Yes | No | Partial |
| Flat pricing, no per-user fees | Yes | — | No |
Built for your sector
Simple, flat pricing
Flat monthly fee. No per-user billing — your bill never grows when your team does.
Starter
£149/mo
For small agencies getting organised.
- Up to 25 workers
- Rota builder + one-tap claiming
- DBS and compliance tracking
- Timesheets and invoicing
Growth
£250/mo
For growing agencies running daily shifts.
- Up to 100 workers
- Everything in Starter
- GPS clock-in + auto timesheets
- Priority support
Scale
£395/mo
For multi-site agencies and groups.
- Unlimited workers
- Everything in Growth
- Multiple sites and teams
- Dedicated onboarding
White-label Custom
Custom quote
Your logo, your colours, your domain. We build it, migrate your data and train your team.
- Fully branded to your agency
- Staff and client data migration
- Hands-on onboarding and training
Loved by the people who run the shifts
Example quotes — to be replaced with real client testimonials.
“We used to lose an hour every evening to the WhatsApp group. Now I post the open shifts, they fill themselves, and payroll takes me twenty minutes on a Friday.”
“My rota is in my pocket. I see new shifts the second they go up, tap to claim, and clock in when I arrive. It just works.”
Questions, answered
How long does setup take?+
Days, not weeks. We import your staff and client lists, configure your pay and charge rates, and you can publish your first rota the same week.
Do our workers need tech skills?+
No. Claiming a shift is one tap on the phone they already use. We provide a short onboarding video, and most workers are up and running in minutes.
What about our data and GDPR?+
Your data is hosted in the UK, encrypted in transit and at rest. You own 100% of your data and can export everything, in full, at any time.
Can we use our own branding?+
Yes — CareShift is white-label. Your logo, your colours, and on custom plans your own domain, so it looks and feels like your system.
What does support cover?+
Hosting, secure backups and bug fixes are all included in your monthly fee. New features or material changes are quoted separately before any work begins.
Run your agency the better way.
Your own branded workforce platform, live in days. Message us and we’ll show you around in 15 minutes.
Flat monthly pricing — never per-user billing.